Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies, act as liaison at times
• Produce reports, presentations and briefs for sales presentations and staff meetings
• Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
• Deliver and pick up business related correspondence in the immediate geographic area
• Provide administrative support

Requirements

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• SEO Knowledge an advantage
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Above average communication skills both oral and written
• Keen to details and should have a strong personality
• Can do multi-tasking and stay calm under pressure
• Discretion and confidentiality
• Willing to work night shift
• College undergraduate are welcome, degree is a plus
• Vocational diploma/short course certificate/secretarial or equivalent welcome