Purpose:

The Accounts Payable Officer analyzes invoices and expense reports for accuracy and eligibility. Ensures timely preparation of checks and payments of invoices, accurate recording of expenses, and proper application and recording of government taxes.

Duties & Responsibilities: 

1. Ensures all expenses are paid timely and correctly through coordination with concerned departments and external suppliers.
2. Verifies expenses before posting to Accounts Payable module of SAP upon receipt of receiving reports for purchases order items and request for payments for non-purchase order items.
3. Prepares and prints accounts payable voucher and check voucher for review and approval of Chief Accountant and Financial Controller.
4. Analyzes reports to identify unusual fluctuations and abnormal balances in expense and payable accounts.
5. Prepares weekly batch check upload files and prints the checks including BIR 2307 Certificate of Creditable Withholding Tax.
6. Ensures that expenses have been subject to proper taxes, especially on value added tax and expanded withholding taxes.
7. Maintain records of all checks that are prepared and signed for release to the cashier.
8. Validates the weekly payroll of sports and athletics independent service providers (ISPs) and prepares the bank upload file for credit to ISP’s bank accounts.
9. Monitors the annual submission of the Sworn Affidavit of ISP’s and update applicable withholding taxes to each ISP depending of the status of submission
10. Coordinates with other departments for proper accrual of expenses and posting of adjusting journal entries every month end closing.
11. Ensures proper recording through maintenance of monthly reports and schedules or payables and expenses.
12. Identify system limitations or process deficiencies and propose process improvements in recording and processing of payables.
13. Assist in external and internal audits, inventory counts, and BIR audits
14. Maintains files, vouchers, and supporting documents related to expenses and accounts payable.
15. Perform other tasks as may be assigned.

Qualification Requirements:

• Must be a graduate of Accountancy
• With at least 5 years of experience in accounts payable
• Sufficient experience in supervisory procedures
• Knowledge in Government Taxes
• Must be knowledgeable and proficient in using MS Word and MS Excel
• With experience in using Accounting Software such as SAP B1
• Very keen to details.