Brief Job Description:

The Document Controller of Victor Consunji Development Corporation manages project documents; they ensure that accurate information is distributed throughout the organization. Design and maintain the document processes, and procedures, and enforce the chain of action and document classification. They sort and store electronic and hard copy documents for designers, surveyors, and architects. Handles controlled papers, edit, update and check for accuracy and also ensure proper labeling, numbering, and accessibility to employees. Maintain a secure storage space for these documents.

Detailed Duties and Responsibilities:

• Set up, copy, scan, and store documents

• Manage requests for documentation

• File documents in physical and digital records and ensure appropriate storage.

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• Maintain confidentiality around sensitive documentation

• Log document requests and retrieve documents as needed.

• Conduct document audits

• Retrieve files as requested by employees and clients

• Taking minutes during project manager meetings

• Secure and arrange files that will be sent to the primary office, which includes the Material Requests Form from engineers and safety officer

Qualifications:

• Graduate in any 4-year course

• With or without related work experience.

• Proficient in computer software applications (MS Windows Applications); With above average intellectual ability; Can communicate clearly and concisely, both orally and in writing; With good interpersonal relation skills.

• Trustworthy, loyal, dependable, meticulous and systematic in approach; with extreme patience, persistence, and flexibility in the course of work implementation and the achievement of goals; has a high level of energy and motivation; must be decisive, assertive, and effective in problem-solving; with good moral character and professional integrity.

• Keen to details: Analyze and review engineering data to ensure compliance with original plans and design.

• Time management skills

• Reviews all work for completeness and accuracy.

• Focuses on the task.

• Meets the VCDC standard.