JOB SUMMARY

The Accounting Associate II is responsible for the management of accounts receivables from the point of billing until the completion of the collection of payments for the goods and services provided by Premier Software Enterprise, Inc. (“Premier”). The Accounting Associate II also acts as the cashier and petty cash custodian and ensures the accurate and timely processing of cash transactions. The role requires a high degree of professional integrity, ethics, and confidentiality.

DUTIES AND RESPONSIBILITIES

1. Basic Functions
2. Possesses thorough knowledge of the contractual financial obligations of external parties to Premier;
3. Monitors the timely processing and receipt of payments for goods and services provided by Premier;
4. Performs corrective actions to reduce the risk exposures emanating from outstanding receivables;
5. Prepares the daily cash position reports to closely monitor the cash fund balance;
6. Performs cashiering operations; and
7. Ensures that all functions are reviewed and approved by the Senior Accountant.

1. Job Accountabilities
2. Verifies, records, and monitors transactions and accounts related to billing and collection and receives transaction tax certificates from withholding tax agents;
3. Performs the record keeping of files and documents relevant to billing and collection;
4. Follow-ups regularly outstanding receivables from external parties;
5. Escalates and endorses past due accounts to the Legal Group after the exhaustion of collection efforts by the Finance Department;
6. Prepares and monitors the aging of receivables;
7. Attends to inquiries and provides information related to billing, as needed;
8. Prepares audit schedules for revenue accounts and accounts receivable accounts;
9. Prepares the daily cash position reports to closely monitor the cash fund with the relevant attachments:

• Summary of collection,
• Summary sheet showing available cash per bank (all currencies),
• List of outstanding requests for payment ,
• List of unreleased checks,
• List of released checks during the day,
• List of checks prepared during the day,
• Deposit slips, and
• Duplicate copy of all official receipts;

9. Schedules, notifies availability, and releases fully signed checks to payee of checks;
10. Secures an official receipt from the supplier upon check release and stamps “PAID” on all supporting documents; and
11. Acts as the petty cash custodian

• Disburses petty cash by recording entry and verifying documentation, and
• Reconciles petty cash fund and prepares the Daily Petty Cash Fund Report.

1. Administrative and Other Operational Matters
   1. Promotes and implements the Exchange’s mission, vision, and corporate values;
   2. Ensures the accomplishment of key result areas (“KRAs”) committed;
   3. Ensures the accurate and timely submission of reports;
   4. Ensures the strict implementation of company rules and regulations;
   5. Understands the information security responsibilities as information owner and custodian to protect the Exchange’s information assets and adheres to the applicable policies, guidelines, and standards; and
   6. Performs other duties that may be assigned by the immediate superior from time to time.

  Knowledge:

• Graduate of Business, Finance, Accounting or any equivalent course

• At least two (2) years of working experience in the related field is required for this position

Skills:

• Time, task, and resource management skills
• Strategic thinker
• Good problem solving and critical thinking skills
• Above average verbal and written communication skills
• Exceptional attention to detail
• Proficiency with computers, especially with MS Office (Word, PowerPoint, Outlook, Excel)
• Able to handle multiple tasks at a time
• Ability to organize a daily workload by priorities
• Excellent interpersonal and public relations skill
• With tact and discretion in dealing with sensitive and confidential information/issues
• Must be able to meet deadlines in a fast-paced quickly changing environment

Attitude:

• Service and results-oriented
• Detail-oriented
• Proven team player and able to lead
• Passionate and driven
• Can-do attitude