Job Summary

The Accounts Receivable Clerk will be performing duties including, but not limited to; timely billing, resolving customer billing problems, collections of outstanding accounts receivable from the existing clients, and reducing accounts receivable delinquency.

Job Description

A. Billing Functions

1. Process Order Slips and Delivery Receipts by tagging sales order in SAP and coordinate with Logistics Department for delivery schedule and other billing/collection instruction.
2. Counter check printed Order Slips against Delivery Receipts before endorsing them to Logistics Department.
3. Issue BIR Sales Invoice.
4. Ensure all Order Slips and Delivery Receipts are signed and received by customers through checking and verification of daily processed receipts.
5. For unpaid transactions, secure white (original) copy of Order Slips and verify if the copies are duly signed by customers.
6. Safeguard all original white copies of Order Slips and make sure that these are properly inserted in their respective Account jacket and that total amount tallies with the Accounts Receivable System Balance.
7. Conduct Credit Investigation for new customers and aspiring dealers availing of terms.  Analyze and assess the credit worthness of the account using past credit collection history and bank balance inquiries and submit recommendation to the Accounting Supervisor for final approval.
8. Keep Customer Information Applcation Forms and their respective attachments like SEC, DTI, Mayor's Permit and Identification Cards and check if the client's name, telephone numbers and address were correctly encoded in the System.
9. Check if Order Slip with equipment terms has signed Contract to Sell before releasing the item.

B. Collection Functions

1. Send Statement of Account via e-mail and follow-up all outstanding balances thru telephone calls, e-mail, SMS, viber, messenger or any other similar means of communication for collections purposes.
2. Remit/transact check and/or cash collection to Treasury.
3. Ensure BIR CWT are properly accounted and BIR 2307 forms are collected.
4. Submit Collection Status Reports of Past Due Accounts weekly including Unpaid Installments indicating the last date of follow-up and collection activity.
5. Encode Credit and Debit Memo particularly Sales Returns, Freight Charges and Price Discounts.
6. Recommend filing of Demand Letters and Termination of Installment Contracts.
7. Prepare daily itinerary of Collector/Messenger based on scheduled collection.
8. Maintain all files, forms and document in systematic manner.
9. Perform account reconciliation for all assigned customers.
10. Perform other duties as may deem necessary by the management.

Personal Requirement:

1. Strong customer service and client relationship building skills
2. General Understanding of accounts receivable and billing processing
3. Ability to work independently as well as part of a team
4. With analytical skill and abiity to meet processing deadlines
5. Must be able to obtain, analyze and evaluate variety of information and translate into meaningful reports or recommendation
6. Patient, diligent, and detail-oriented
7. Effective communication, presentation, coordination and collaboration skills

Educational Requirements:

     Must be Accounting Graduate or any equivalent business course

Experiential Requirements:

1. Computer literate with proficiency in MS Excel, MS Word and the internet
2. With at least 3 years of experience in billing and collection
3. Experience in using SAP, QuickBooks, or any equivalent accounting system