Executive Secretary to the president
Executive Secretary to the president
JOB DESCRIPTION
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, invoices, reports, and other documents for CEO.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents to determine the importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and document the minutes of the meetings.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Performs other related duties as assigned.
JOB QUALIFICATION
- Candidate must possess at least a Bachelor's or College Degree in Business administration or relative field
- Minimum of 2 to 5 years experienced as an Executive Assistant/Executive Secretary or relevant administrative support experience required.
- Proficient in Microsoft Office Applications
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
OTHER JOB REQUIREMENTS
WORK LOCATION
MandaluyongCOMPANY PREVIEW
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COMPANY OVERVIEW
Through its humble start in 1989 by a team of professionals from various disciplines headed by President & CEO Jaime M. Briones, globalization necessitated ASPEX, Inc. To become one of the largest outsourced UPS & Battery Supplier and Service Provider and leading IT Business Solutions and Maintenance Service Nationwide in the Philippines whose focus is on giving superior support services specifically to UPS and IT customers with excellent services and cost-effectiveness.
WHY JOIN US?
ASPEX, Inc. is one of Philippines supplier of Uninterruptible Power Supply (UPS) for over 32 years. In addition, our company also provides IT and UPS service maintenance service throughout the country for all kinds of industries.
For 2022, we are in need of hardworking, aggressive, results-oriented, and dedicated individuals who can fill the demand of our nationwide growth and expansion program.
Our company provides exclusive company initiated benefits, competitive compensation and a rewarding professional career awaits successful candidates!