1. Reports Directly to the Facilities Admin Head
2. Control and manage the flow of documentation

including filing and organizing electronic and

hard copies.

3. Reviews and maintains the accuracy of records, editing where necessary to ensure they are up to

date

4. Maintain a register/tracker of incoming and outgoing documents
5. Check, collate and store facility documents from the different teams
6. Develop procedures and create systems to manage company documents
7. Files documents in physical and digital records and ensures appropriate storage.
8. Ensure accessibility, traceability and accuracy of documents. Must be able to quickly and

efficiently retrieve documents and data when needed.

9. He must be on top or in control of the numbering, sorting, filing, storing and retrieval of both

electronic and hard copy documents produced by different teams, projects or departments.

10. Carry out weekly and monthly reports about the status and concerns of the team to the Office

Supervisor and Facilities Admin Manager.

11. Assist in monitoring and ordering of office supplies
12. Undertake other duties as requested by the Office Supervisor and Facilities Admin Manager.

Preferably graduate of any Commerce course

With 1 to 2 years of working experience in a related role or field

Proficient in computer software programs

With strong interpersonal, communication and customer service skills

Values excellence, integrity and fairness