Job Duties and Responsibilities:

• Provides executive-level/ administrative support to Head of Office and Programme Officers
  • Assists in travel arrangements (itineraries, airfare, accommodation, etc.)

• Responsible for monitoring of and compliance with government-related reporting requirements necessary for the operation of the DTDA Manila Office
  • Also responsible for ensuring timely renewals of DTDA Manila Office contracts

• Responsible for ensuring that all the needed administrative support for smooth office operations are in place (orderly working environment for the staff – internet is working, utilities in the office are fully functional, working equipment/devices/gadgets in the office are operational, etc.)  

Qualifications:

• Must be a graduate of any Business Course or must be a Bachelor’s/College Degree holder
• Strong proficiency in MS Office including Word, Excel, PowerPoint and Outlook
• With at least 3 to 5 years of work experience as Secretary, Executive Secretary, Executive Assistant, Personal Assistant or similar role
• Excellent in oral and written communication skills; fluent in English

Skills and Abilities:

• Outstanding organizational skills with attention to detail and effective time management skills
  • High degree of work efficiency and effectivity
  • You always think ahead and maintain an excellent overview

• Ability to work independently and as a team member
• With strong interpersonal skills (can deal with people at all levels of the organization)
• Flexible and innovative when needed
• Available for domestic travel, and occasional international travels

Desired Qualities/Character:

• As our face and voice towards the outside world, you must be empathic, very service-oriented and passionate in what you do. At the same time, you should always act diplomatically.
• You must have confidence in handling lawyers and institutions on behalf of our Sub Regional Office
• 100% loyal to DTDA
• Of good moral character
• You stay cool when you are under pressure
• Adheres to the following advocacies:
  • You are living and breathing for anti-corruption no matter the scale and character
  • You embrace the equality of gender, you are tolerant and you despise discrimination

Accounting knowledge and experience, knowledge about the labour market, work experience in an international/ multi-cultural environment,  ability to communicate in other languages and possession of a driver’s license are distinct advantages.