JOB DESCRIPTION
JOB DESCRIPTION:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
DUTIES & RESPONSIBILITIES:
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
QUALIFICATION:
- Graduate of any 4 years course, additional qualification as an Administrative assistant or Secretary will be a plus
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, GDoc, GSheet and GDrive in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Excellent computer skills, especially typing.
- Multilingual may be preferred or required.
- Desire to be proactive and create a positive experience for others.
OTHER JOB REQUIREMENTS
WORK LOCATION
Holy Trinity Village, Cabantian, Davao CityCOMPANY PREVIEW
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COMPANY OVERVIEW
Jairosoft Inc., is a global software solution and consulting services company. Jairosoft Inc. was founded in 2007 and has since grown to become the most trusted and respected software development and consulting company.
Jairosoft marks its presence in the Software Development industry through dedication, hard work, and a one-of-a-kind business approach. We focus on innovation and improving business processes to come up with high quality, reliable and stable software solutions. Our business models are flexible and designed to suit your unique requirements.
WHY JOIN US?
Established in 2004, as an E-Commerce Solutions Firm under the name JairoSolutions, Jairosoft prides itself in providing efficient, high quality, and cost-effective business software solutions from small to medium size company. Specializing in the areas of consumer products and goods, governments, healthcare, schools and universities, water district, and telecommunication.To be able to reach out to our business partners and maintain customer service, Jairosoft Inc. established offices in the key markets of the Philippines, specifically in Davao City and Cebu City, and California, USA.
To be able to produce high quality and efficient business software, Jairosoft Inc. partnered with Sitecore in 2008, implementing Sitecore version 5.3 up to the succeeding versions v6.0, v6.5, v7.2, v7.5, v8.0, v8.1, v8.2, and latest and greatest version v9.0 Update 1. Worked with Sitecore technology stacks, but not limited to Sitecore (XP), Sitecore Analytics xDB, Sitecore Commerce (XC), Helix Framework, Personalization, Sitecore Azure Module, Active Directory Module, Sitecore MVC, Unicorn, TDS, Sitecore Security Administration, Sitecore System Administration, Email Marketing, Web Forms for Marketer, and Language Fallback Module. Our experienced developers have written Sitecore Accelerators available as open-source software in Github and Sitecore MarketPlace i.e. LinkManager, URL Referrer, Sitecore Admin Tool, Sitecore Salesforce Connector.
Jairosoft Inc. is comprised of highly competent Agile Teams with Sitecore certified architects, project managers, full-stack and software test developers that will focus on end-to-end implementation. We are teams of experts in requirements gathering and analysis, written Use Case and Stories, used TFS for managing projects in Agile/SCRUM methodology, and currently implementing SAFe. Our developers are versatile in web development technologies i.e. WebAPI, JSON, ASP.NET Framework, ASP.Net Core, C#, Azure Cloud, XML, HTML, JavaScript, and CSS, Angular JS, and Knockout JS. Well-experienced in Software Design and Architecture including, but not limited to Object-Oriented Analysis and Design, Design Patterns, Domain-Driven Design, SOLID Principles, and N-Tier design. Our software will be tested by our experienced Quality Assurance team including, but not limited to Test Driven Development (TDD), Unit Testing, Selenium IDE, Atlassian JIRA.
We are equipped for developing high-quality applications and experienced in designing, developing, implementing, and supporting. We believe in continuously investing in our skills, professionalism, capabilities, and internal standards. Jairosoft Inc., strives to be the leading software solution provider globally. We are committed to our dear clients and we guarantee customer satisfaction.