A2B Outsourcing is looking to hire an experienced EXECUTIVE VIRTUAL ASSISTANT TO THE CEO. Successful candidates will be working for a CEO that operates across 4 continents. This is not a traditional 9-5 role as the company operate across time zones with the CEO and Senior Leadership based in Singapore.  

We need a team member with heaps of common sense who can anticipate the CEOs needs and has a proactive and ‘can-do’ attitude.  

Skills and Qualifications: 

• You should have 10 years proven track record in aiding a Senior Executive/CEO, in a fast-paced environment.  (candidate will less than 10 years of experience need not apply) 

• You will have an excellent command of written and spoken English 
• You will be able to demonstrate your ability to manage fluctuating priorities, time zones and adapt to changes with professionalism and courtesy. 
• You will have previously managed calendars across multiple time zones 
• You will have a keen sense of urgency and attention to detail. 
• You are Discrete, Dependable and Reliable 

• You will have worked previously with Google Suite of products and be technically savvy 
• You will ideally have exposure working within a production/TV environment 

What you’ll be doing: 

• Assisting the CEO to ensure that activity is prioritise against organisational goals. Establishing with the CEO what activity is important and what is urgent then ensuring the CEO focuses on the right things at the right time. 
• Manage the CEO’s email inbox. You will be responsible for keeping his emails up to date, replying on his behalf where necessary, flagging anything important for him to action and ensuring every email gets the appropriate level of attention in a timely manner 

• Act as the gatekeeper for the CEO’s calendar and respond appropriately to changing priorities and timeframes. 
• Set up meetings/conference/video calls between external stakeholders, customers, partners and Shootsta team members in various country locations 
• Anticipate the CEOs needs with regards to documents and preparatory information for his meetings and calls 
• Minute taking at meetings including compiling and circulating Board paperwork and reports 
• Submitting expense reports and receipts in a timely manner 

• Coordinate travel for the CEO and wider Leadership team as required. Arrange detailed travel plans, agendas, and compile documents for travel-related meetings 
• Take on adhoc business and personal administrative tasks as required, including liaising with the CEOs wife for family matters. 

An attractive remuneration package is on offer for the right candidate, but whats more; the role is an opportunity to become an integral part of the CEOs team with the opportunity to take on additional responsibilities and projects in the future. 

Interview process will include a virtual meeting with our CEO, other key stakeholders, including the CEOs wife, and a work sample where you’ll be given a stack of emails and asked to tell us how you’d manage them.