Job Summary

Accounting Audit Supervisor is responsible to oversee and to maintain the efficiency in the accounting department plan, organize, coordinate, and supervise a function or section of accounting or finance, assuring and facilitating the quality and timely processing of assigned accounting operations and report preparation required for internal use and outside agencies.

Duties and Responsibilities:

COMPANY POLICIES AND PROCEDURES

• Employee should follow corporate policy and operational manual

PROPER GROOMING

• Proper and complete uniforms should be worn at all times, well-ironed uniforms, proper haircut, shoes must be shine, and Identification card and nameplate are a must.

GOVERNEMENT COMPLIANCE

• Review and implement compliance on regularly government requirements as COR, receipt, business permit, regular filling taxes as well as permits and licenses including but not limited to: FSIC, Mechanical permit, Electrical permit
• CONTROL ISSUANCE OF RECEIPTS-monitor issuance of Official Receipt and practice one (1) booklet issuance at a time for better control.

TEAM MEETING / DAILY BRIEFING/ TRAINING

• A daily or a regular meeting should be scheduled to address Accounting concerns. The agenda should be mentioned daily on the G-Drive.
• Training of policy and procedures to all accounting staff

MONITORING OF ACCURATE REPORTS

1. Financial analysis of budget
2. Profit and loss
3. Facilitate end day cashiering
4. Organize daily revenue and expenses report
5. Utilizations of QuickBooks
6. Utilization of Hotelogix
7. Monitoring of the following rooms reports, room assignment, room status, attendance, audit report, daily revenue, daily deposit, maintenance report
8. Cashiering, collect and record daily cash Bank deposit slip.
9. Ensure that all purchases are within the budget.
10. Monitoring of payroll
11. Check collection warehousing-create monitoring and deposit check warehousing regularly
12. Bank recon-practice weekly recon of all transactions, record and check the following

INCOME:

CASH-daily deposit

CHECK-check if which account

EXPENSES:

Check-indicate check number

MC/CASH-indicate MC number

MONITOR ACCOUNTS RECEIVABLE:

• Require weekly/monthly accounts receivables
• Report and ensure collection target are met
• Request for weekly updated on development and provide suggested action.
• Collections of OTA(On Line Travel Agency)

MONITOR ACCOUNTS PAYABLES COMPLIANCE:

• Review check payment report to ensure all payment have proper collection receipts, official receipts and other requirements.

REVIEW FINACIAL STATEMENT:

• Collect financial statement and balance sheet to review process and procedure are done properly
• Check both internal for BOD and external accounting for government compliance are done properly.

RECOMMEND ACCOUNTING PROCEDURE

• Review process flow and provide recommendation

SUBMISSION OF REPORTS

• Develop and implement Accounting policies that would improve the accounting process.
• Completion of deliverables, reports, projects and task list.
• Reports must be complete with substantial information and must be submitted on time.
• Report bank balance-submit end of the week cash balance report.
• Monthly submission of budget review and accomplishment report to the board
• Email maximum 24 hours any incident at site( incident report )
• Achieved minimum operating standards and training set by the BOD
• Flash report must be submitted daily via email
• Accomplishment of goals given by board of director
• Project Initiatives for Accounting works improvement

G-DRIVE UPDATE AND OFFICIAL GROUP CHAT

• Employee must update all the G-Drive information as required daily.
• Official group chat should be answered accurately and professional

AUDIT

• Daily Audit reports-auditing of sales report from Front Office Department(checking gate pass vs voucher, issuance of official receipt vs voucher, issuance of breakfast vs voucher, room transfer from and complimentary/discount form
• Tally sheet of extra bed and extra person (make sure that all extra person kid and adult are properly charge and monitored.
• Issuance of breakfast and lunch voucher-check Hotelogix first for the actual number of guest with breakfast inclusion on reservation
• Monitoring of gate pass-always make sure that the gate pass are properly monitor(kids ages should be indicated on gate pass
• Room report-taking pictures of vacant and DNR rooms for the day
• Department report-collect all department report such as Room status, attendance and room assignment, take a picture and save on department report folder. This should be done daily.
• Issuance of audit finding notice-Make sure to issue corresponding audit if there is discrepancy and negligence on duty.
• Spot check cash float at Front office department-FO cash float is 1200, make sure to check it at least 3 times a week.
• Checking of used O.R from Front Office vs entry on QB
• Summary guest arrival-compilation of day tour for the whole month put the name of concerned employee, content of the LTE and your recommendation or suggestion to avoid such audit.
• Tourist arrival-monthly monitoring of guest folio to check the actual guest account per month, their nationality and gender.

OTHERS

• Undertake other duties and tasks that may be assigned from time to time