Job Summary

The Accounting Assistant assigned to support Sales is mainly responsible for the generation of invoices, billings, collection receipts, official receipts, and other accountable forms following statutory mandated processes. In addition, he may also be assigned to perform daily operational processes such as, but not limited to, Accounts Payable, Accounts Receivable, preparation of journal entries, preparation, and submission of SLSP, QAP, SAWT, inventory reports, other BIR-mandated reports, SEC compliance, and other statutory compliance jobs.

The Accounting Assistant is also responsible for controlling the issuance and ordering of accountable forms such as, but not limited to, sales invoice, delivery receipts, official receipts, collection receipts, books of accounts.

Duties and Responsibilities

I. Sales Support

a. Following the company’s billing process(es), reviews sales or delivery documents provided by Sales team and generates sales invoice, billings based on completed sales transactions.

b. Generates collection receipts, official receipts for collected or paid sales transactions.

c. Prepares and submits daily sales report to responsible Accounting Assistant.

d. Ensures that daily sales and collection transactions are properly accounted for at the end of each day.

II. Financial Reporting

a. Encodes sales, purchases based on invoices issued to customers, suppliers’ invoices in the accounting system on a regular basis.

b. Updates SLSP, QAP, SAWT, inventory reports; submits monthly, quarterly, semestral reports following BIR’s tax calendar.

c. Generates sales, purchases, creditable withholding tax (asset and liability),

d. Provides active support during periodic audits of the company’s books by an external auditor, especially in the preparation and submission of audit schedules following audit timelines.

III. Internal Controls and Compliance

a. Substantiates financial transactions by auditing documents.

b. Maintains accounting controls by preparing and recommending policies and procedures.

c. Guides other accounting staff by coordinating activities and answering questions.

d. Reconciles financial discrepancies by collecting and analyzing account information.

e. Secures financial information by completing database backups.

f. Maintains financial security by following internal controls.

g. Prepares payments by verifying documentation and requesting disbursements.

h. Answers accounting procedure questions by researching and interpreting accounting policy and regulations.

i. Maintains customer confidence and protects operations by keeping financial information confidential.

IV. Tax and Other Statutory Compliance

a. Complies with local and national tax, other statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

b. Ensures accurate and timely remittance of all tax obligations of the company including the filing of returns, submission of reports required of the company by the BIR.

c. Ensures accurate and timely remittance of contributions, loans to the SSS, Philhealth, and Pagibig.

d. Ensures accurate and timely payment of local business taxes, including renewal of local or national business permits.

e. Prepares schedules, reconciliations that are needed during audit by the BIR

V. Other Responsibilities

a. Performs other related responsibilities, tasks as maybe assigned by the Finance Head as part of staff knowledge and skills development.

b. Performs other tasks, responsibilities as maybe assigned by the Finance Head as part of the Finance team’s support function.

c. Accounting and ensuring completeness of 2307s issued to customers and received from vendors.

d. Assists in monitoring of employees’ attendance particularly during weekends and holidays.

Qualifications

. At least 1 year experience as an Accounting Staff

. Willing to from Mondays to Saturdays

. Willing to render Overtime

. Must be willing to work in San Juan City

. Fresh Graduates are welcome to apply