• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Disseminating memos, reports and other information to relevant colleagues
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Operate and maintain office equipment.
• Professionally greet and receive guests and clients.

• Ensure efficient and effective administrative information and assistance.
• Coordinate arrangements, meetings and/or conferences as assigned.

1. Degree in business administration (desirable).

2. 2 years of experience in an executive support role.

3. Thorough understanding of clerical and secretarial principles.

4. Fantastic organizational skills and detail-oriented.

5. Ability to work under pressure and meet deadlines.

6. Brilliant written and verbal communication skills.

7. Proficient in Microsoft Office, and business communication software